Job Description

Core Administrative Responsibilities

• Front Desk & Reception Oversight

  • Managing visitors, phone calls, and courier deliveries.

  • Maintaining visitor logs and employee in/out tracking.

• Office Supplies & Inventory Management

  • Procurement of stationery, pantry, and hygiene items.

  • Tracking inventory and budgeting monthly office expenses.

• Facility & Infrastructure Coordination

  • Liaising with facility management, housekeeping, and security.

  • Reporting maintenance issues (AC, plumbing, power backup, etc.).

  • Coordinating with vendors for office repairs or AMC.

IT & Asset Support (Non-technical)

• Hardware & Asset Allocation Tracking

  • Maintain logs of laptops, desktops, monitors, and accessories.

  • Coordinate with IT team for issuance and return of assets.

• Vendor Coordination

  • Coordinate AMC renewals (printers, water purifiers, CCTV, etc.).

  • Ensure office internet, printers, and other infra work smoothly.

HR & People Ops (Admin Support)

• Attendance & Leave Support

  • Manual attendance oversight, escalate absenteeism if needed.

  • Coordinate with HR to reconcile leaves and holidays.

• Onboarding & Exit Logistics

  • Welcome kits, ID cards, seating arrangements for new joiners.

  • Exit asset collection, deactivation of access cards, farewell arrangements.

• Event & Culture Support

  • Plan birthday celebrations, festival décor, and team events.

  • Coordinate snacks, gifts, and logistics for monthly/quarterly events.

Accounts & Compliance Support

• Petty Cash Management

  • Handle and record petty expenses.

  • Submit monthly reports to accounts team.

• Vendor Bills & Reimbursement Tracking

  • Collect bills, validate them, and share with finance.

  • Assist employees with reimbursement form submissions.

  • Access & Security

• Office Access Control

  • Maintain biometric/ID card access system.

  • Share daily/weekly access reports with HR if needed.

• Security Staff Oversight

  • Ensure guards are present, alert, and follow shift schedule.

Optional Add-ons Based on Capability

• Basic Document Handling

  • Filing hard copies, notarization, collecting signatures from directors.

• Procurement Negotiation Support

  • Take quotations, negotiate on bulk deals for office needs.

• Local Govt Liaison (if needed)

  • Handle communication with municipality or fire safety dept for compliance.

Reporting Structure

• Reports To: Admin Manager / HR Head / COO / Facility Manager (based on structure)

• Tools Used: Google Sheets, basic ticketing tools, biometric systems, vendor portals

Experience Required- 2-3 years

CTC offered- 3 lpa

Location- Wadala, Mumbai

Location

Mumbai, Maharashtra, India

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