We are looking for an energetic, experienced and self motivated individual to join our company as an Administrative Assistant Executive Staff. This individual will need to have at least 3 years experience working in a fast paced office related environment, that has handled various administrative tasks including paperwork, answering calls, scheduling appointment and organizing their schedules. This individual will have various related tasks assigned to them in an office environment and needs to be comfortable with constant changes in the workflow and environment of different executives within our company.
Responsibilities:
- Complete paperwork for all transactions in a timely manner to ensure a deal is closed as quickly as possible.
- Keeping track of all transaction documents in the client database for our staff, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs
- Monitor deadlines and provide notices to appropriate parties when necessary.
- Responsible for all digital marketing campaigns, including generating leads, conducting market research, and actively engaging with the business to optimize the performance of our digital strategies.
- Support the team by marketing the company on social media and planning company events.
- Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand.
- Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings
- Manage the calendar of specific executives
- Handle direct errands assigned to them by executives
Qualifications:
- Competitive and winning attitude - Must want to be #1
- Exceptional written, verbal, phone, and presentation skills
- Experience with an online Client Relationship Management (CRM) system
- Tech-savvy
- Passion to hunt, educate, and sell our services
- Determined and not easily intimidated
- Willingness to work hard.
- Comfortable spending the majority of the workday on the phone talking to clients
- Extraordinary people skills and relationship builder
- Problem-solving skills and results-oriented
- Exceptional telephone skills—the ability to set and close appointments over the phone
- Ability to learn and internalize scripts and dialogues
- Organizational and time management skills
- Ambitious with proven ability to succeed
- Learning-based, proactive, and positive attitude
- Teachable Team player
Schedule, Pay & Benefits:
- Full time (Mon-Fri 9am-5pm, with some weekends and travel requirement)
- Starting Pay: $18/hr plus bonuses & commissions based on performance
- Able to work at our office location full time (NO remote work available)
- Flexible PTO and vacation days
- Professional development assistance
------------------------
COMANDIS® Group Companies: (Realty ONE Group, COMANDIS® Residential, ONCALLERS®):
Founded in 2007 in Chicago, as a collaborative group of companies working towards the same principles, goals and results, together as ONE.
The industry areas we serve are; the technology sector, home remodelings & developments, residential property management, sales & brokerage services, digitial media marketing in photography & video production, and the travel industry worldwide. Our independently operated companies work together as ONE, to provide our clients, partners & employees the state of the art solutions, equipment, support & tools needed in todays high demand client services needs.